Accounting services for employers — SPECTRUM DOMUS

Professional accounting services when hiring domestic staff in Spain are not a luxury but an essential requirement for legal and secure employment. Our partner, the specialist accounting firm ContaDomus, provides a complete range of accounting services for domestic staff employers in Andalusia: from monthly payroll calculation and social security contribution management to annual tax return preparation and full inspection-support representation. A single error in calculating a housekeeper's payroll in Spain or a late social security contribution payment can cost thousands of euros in fines; that is why domestic employment accounting must be entrusted exclusively to qualified professionals.

1. Payroll calculation (nómina)

Monthly payroll calculation (nómina) is the core and most in-demand service in domestic staff accounting. ContaDomus specialists calculate the worker's net salary by meticulously applying all mandatory deductions — IRPF income tax and Social Security contributions — preparing the professional pay slip (recibo de salarios) and generating payment orders for the bank. For families employing multiple workers — for example, a housekeeper with contract, a gardener in Seville, and a nanny in Málaga — professional payroll calculation for domestic staff in Andalusia saves hours of administrative work and completely eliminates arithmetic errors and the risk of underpayment or overpayment. See the platform base tariffs in «New Platform Tariffs 2026».

2. Social Security contributions

Monthly social security contribution calculation and payment is the biggest headache for any employer, and ContaDomus takes it entirely off your hands. The firm's accountants track daily changes in contribution rates, promptly apply all available bonuses and reductions — reduced contributions for new contracts, bonuses for large families, hiring incentives for the long-term unemployed — and guarantee impeccably timely submission of all documentation to the Tesorería General de la Seguridad Social through the RED system. A single day's delay in social security contributions for domestic employers incurs an automatic 20% surcharge on the amount due, making punctuality absolutely critical.

3. Annual tax filing

Annual tax filing is another fundamental aspect of domestic staff accounting for employers. Each January, the employer must file the Modelo 190 form — the annual summary of IRPF withholdings for all workers — with the Spanish tax authority and provide each employee with an individual withholding certificate for their personal income tax returns. Errors in the Modelo 190 annual tax filing for domestic staff can lead to fines of up to €1,500 per incorrect return. For full details on all legal obligations, see our «Employer Rights and Obligations» guide. We also recommend reading about the correct formalisation of an employment contract for domestic staff.

4. Labour inspection support

Inspection support and representation is a service whose true value is hard to quantify until you face it firsthand. If the Labour Inspectorate visits your home, a ContaDomus accountant will immediately prepare all required documentation, conduct a preliminary compliance audit, and, if necessary, personally represent your interests before the inspectors. Having professional representation radically reduces stress, significantly improves the chances of a favourable outcome, and minimises the risk of penalties for irregularities in domestic staff accounting and payroll management.

5. Accounting for foreign nationals

For employers hiring foreign nationals — whether from Ukraine, Latin American countries, or other non-EU states — ContaDomus offers a specialised accounting services package for domestic employment. It includes detailed advice on determining tax residency, correct application of international double-taxation treaties, and IRPF withholding specifics for non-residents. This is particularly relevant when officially employing staff from non-EU countries and helps prevent complex tax conflicts and potential claims from the Spanish tax authorities. Accounting support for Social Security registration (alta) of foreign nationals is one of ContaDomus's key specialisations.

6. Cost of accounting services

Accounting service costs depend on the number of employees and the scope of services selected. The basic package for a single worker starts at €29 per month and includes full payroll calculation, monthly payment of all social security contributions, and preparation and filing of annual tax returns. Reduced rates apply for families with two or more employees, making professional domestic staff accounting services even more accessible. All prices are fixed, fully transparent, and contain no hidden fees. Spectrum Domus platform clients receive an exclusive 15% discount on their first year of service with ContaDomus.

7. Digital client portal

The digital client portal is a key technological advantage of ContaDomus that sets it apart from competing accounting firms. Through a secure personal area, you can view your complete payment history at any time, download pay slips, annual tax returns, and all associated documentation, and track the real-time status of submitted declarations. Seamless integration with the Spectrum Domus platform enables automatic data transfer for new employees directly to your accountant, eliminating double manual data entry and the errors that come with it.

Professional accounting support for domestic staff is not an expense — it is a strategic investment in your peace of mind and absolute legal security. A single error in social security contribution calculation can cost thousands of euros in fines, not to mention serious reputational risks and potential criminal liability. Sign up with ContaDomus through Spectrum Domus before the end of 2026 and get your first month of accounting service completely free. A complimentary initial consultation is also available for a comprehensive assessment of your current accounting situation. We also strongly recommend our guides on the employment contract for domestic staff and insurance for domestic staff — these aspects are inseparable from proper accounting. We also recommend checking our article on the Spectrum Domus mobile app launch for managing staff from your smartphone.